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Grid Tools Admin Deployment Guide

IT administrators and Smartsheet workspace owners who want to roll out Grid Tools across a team face a different set of challenges than individual users: browser policy enforcement, managed device restrictions, extension allowlisting, and coordinating activation across dozens or hundreds of accounts.

Without Grid Tools

The daily workaround

No centralized extension management
Without a deployment policy, each user installs and activates Grid Tools independently, leading to version inconsistencies and missed steps.
Corporate browsers block installs
Managed Chrome or Firefox environments often restrict which extensions can be installed without an IT-approved allowlist entry.
Team activation coordination overhead
Administrators have no bulk tool to provision Grid Tools accounts for an entire team — each user must complete activation individually.
Unclear permission requirements
Without documentation of exactly which browser permissions Grid Tools requests, IT security reviews stall before deployment is approved.
Screenshot: Chrome managed browser blocking an unallowlisted extension install
Chrome managed browser blocking an unallowlisted extension install
Screenshot: IT security review request stalled on missing permissions documentation
IT security review request stalled on missing permissions documentation
Screenshot: Team members on different Grid Tools versions after uncoordinated installs
Team members on different Grid Tools versions after uncoordinated installs

With Grid Tools

How Grid Tools handles it

Extension ID and store links provided
The deployment guide documents Grid Tools' extension IDs for Chrome and Firefox, ready for use in browser management policies.
Required permissions listed explicitly
All browser permissions requested by Grid Tools are listed and explained so IT security reviews can proceed without guesswork.
Per-user activation still required
The guide sets correct expectations: Grid Tools accounts are individual, so each user completes sign-in after deployment pushes the extension.
Onboarding checklist for team leads
A step-by-step checklist covers pre-deployment preparation, policy configuration, and a post-rollout verification process.
Screenshot: Chrome enterprise policy configuration listing Grid Tools extension ID
Chrome enterprise policy configuration listing Grid Tools extension ID
Screenshot: Grid Tools permissions summary for IT security review
Grid Tools permissions summary for IT security review
Screenshot: Grid Tools toolbar confirmed on a managed-browser Smartsheet session
Grid Tools toolbar confirmed on a managed-browser Smartsheet session

Frequently asked questions

Can IT pre-install Grid Tools on managed Chrome devices?

Yes. Chrome enterprise policies support force-installing extensions by extension ID. The deployment guide provides the exact ID and recommended policy syntax.

What permissions does Grid Tools request and why?

Grid Tools requests access to app.smartsheet.com to inject the toolbar and storage permission to save your settings. No data leaves the browser.

Can administrators pre-activate Grid Tools accounts for their team?

Bulk account provisioning is on the roadmap. Currently, each user completes the activation flow individually after the extension is installed.

Does Grid Tools support Firefox in managed enterprise environments?

Yes. Firefox supports enterprise extension management via policies.json. The deployment guide covers both Chrome and Firefox managed deployment paths.

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